1. Data Protection at a Glance
General Information
The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy listed below this text.
Data Collection on this Website
Who is responsible for the data collection on this website?
The data processing on this website is carried out by the website operator. Their contact details can be found in the site’s legal notice (Impressum).
How do we collect your data?
Your data is collected, on the one hand, when you provide it to us. This may, for example, be data that you enter into a contact form.
Other data is collected automatically by our IT systems when you visit the website. This is mainly technical data (e.g., internet browser, operating system, or the time of page access). The collection of this data occurs automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right, at any time and free of charge, to obtain information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. For this purpose, as well as for further questions on the subject of data protection, you can contact us at any time at the address listed in the Impressum. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. For details, please refer to the privacy policy under “Right to Restriction of Processing.”
Analytics Tools and Third-Party Tools
When you visit this website, your browsing behavior may be statistically evaluated. This is done primarily with cookies and so-called analytics programs. The analysis of your browsing behavior is usually anonymous; the browsing behavior cannot be traced back to you.
You can object to this analysis or prevent it by not using certain tools. Detailed information about these tools and your options for objection can be found in the following privacy policy.
2. Hosting
External Hosting
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers. This may primarily include IP addresses, contact requests, metadata and communication data, contract data, contact details, names, website access data, and other data generated via a website.
The use of the host is for the purpose of fulfilling contracts with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online offering by a professional provider (Art. 6(1)(f) GDPR).
Our host will only process your data to the extent necessary to fulfill its service obligations and follow our instructions regarding this data.
Conclusion of a Data Processing Agreement
To ensure data protection-compliant processing, we have concluded a data processing agreement with our host.
3. General Information and Mandatory Details
Data Protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
When you use this website, various personal data are collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
We point out that data transmission over the internet (e.g., communication by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.
Note on the Responsible Body
The responsible body for data processing on this website is:
Hochschule Osnabrück
Albrechtstr. 30
49076 Osnabrück
Tel.: +49 541 969-3338
Email: h.tapken@hs-osnabrueck.de
The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).
Withdrawal of Your Consent to Data Processing
Many data processing operations are only possible with your express consent. You may withdraw consent that you have already given at any time. An informal notification by e-mail to us is sufficient. The legality of the data processing carried out until the withdrawal remains unaffected by the withdrawal.
Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RELEVANT LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to Lodge a Complaint with the Competent Supervisory Authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or the place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.
Right to Data Portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place insofar as it is technically feasible.
SSL or TLS Encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection when the browser’s address line changes from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.
Information, Deletion, and Correction
Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients, and the purpose of data processing and, if applicable, a right to correction or deletion of this data. For this purpose, as well as for further questions regarding personal data, you can contact us at any time at the address provided in the Impressum.
Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address provided in the Impressum for this purpose. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data was/is unlawful, you may request the restriction of data processing instead of deletion.
- If we no longer need your personal data, but you require it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
- If you have objected under Art. 21(1) GDPR, a balancing of your and our interests must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, such data may – apart from being stored – only be processed with your consent, or for the assertion, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.
Objection to Advertising Emails
The use of contact data published within the framework of the legal notice obligation for sending unsolicited advertising and information materials is hereby rejected. The operators of the sites expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example through spam e-mails.
4. Data Collection on This Website
Cookies
The website partly uses so-called cookies. Cookies do no harm to your computer and do not contain viruses. Cookies are used to make our offer more user-friendly, effective, and secure. Cookies are small text files that are stored on your device and saved by your browser.
Most of the cookies we use are so-called “session cookies.” They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser on your next visit.
You can configure your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or generally, and to activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.
Cookies that are necessary for carrying out the electronic communication process or for providing certain functions you desire (e.g., shopping cart function) are stored based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in storing cookies for technically error-free and optimized provision of its services. If corresponding consent has been requested (e.g., consent for storing cookies), the processing takes place exclusively on the basis of Art. 6(1)(a) GDPR; consent can be revoked at any time.
Other cookies (e.g., cookies for analyzing your browsing behavior) are treated separately in this privacy policy.
Server Log Files
The provider of the site automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:
- Browser type and browser version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
- IP address
These data are not merged with other data sources.
The collection of these data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of the website – for this purpose, server log files must be recorded.
Inquiry via Email, Telephone, or Fax
If you contact us via email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed to handle your request. These data will not be shared without your consent.
Processing of these data is based on Art. 6(1)(b) GDPR if your inquiry relates to the fulfillment of a contract or is necessary for pre-contractual measures. In all other cases, processing is based on your consent (Art. 6(1)(a) GDPR) and/or on our legitimate interests (Art. 6(1)(f) GDPR), as we have a legitimate interest in efficiently handling inquiries directed to us.
The data you provide via contact inquiries remain with us until you request their deletion, revoke your consent to storage, or the purpose for data storage ceases (e.g., after your inquiry has been completely processed). Mandatory statutory provisions – in particular, statutory retention periods – remain unaffected.
This cookie policy was created and updated by CookieFirst.com.
5. Analytics Tools and Advertising
Google Analytics
This website uses functions of the web analytics service Google Analytics. Provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called “cookies.” These are text files stored on your computer that allow analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
Storage of Google Analytics cookies and use of this analytics tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising. If consent has been requested (e.g., consent to the storage of cookies), processing takes place exclusively on the basis of Art. 6(1)(a) GDPR; consent can be revoked at any time.
IP Anonymization
We have enabled IP anonymization on this website. Your IP address is thus shortened by Google within EU member states or other parties to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google uses this information to evaluate your use of the website, to compile reports on website activities, and to provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
Browser Plugin
You can prevent the storage of cookies by adjusting your browser software accordingly; however, we point out that in this case you may not be able to use all functions of this website fully. You can also prevent the collection of data generated by the cookie relating to your use of the website (including your IP address) by Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout?hl=de
Objection to Data Collection
You can prevent the collection of your data by Google Analytics by clicking the following link. An opt-out cookie will be set that prevents the collection of your data during future visits to this website: Disable Google Analytics.
More information on handling user data in Google Analytics can be found in Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=de
Data Processing Agreement
We have concluded a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Demographics in Google Analytics
This website uses Google Analytics’ “demographics” feature. This allows reports to be generated containing information about the age, gender, and interests of website visitors. These data come from interest-based advertising from Google and visitor data from third parties. These data cannot be assigned to any specific person. You can disable this function at any time via the advertising settings in your Google account or generally prohibit Google Analytics from collecting your data as described in “Objection to Data Collection.”
Retention Period
User and event-level data stored by Google, linked to cookies, user IDs (e.g., User ID), or advertising IDs (e.g., DoubleClick cookies, Android advertising ID), is anonymized or deleted after 14 months. Details can be found here:
https://support.google.com/analytics/answer/7667196?hl=de
6. Plugins and Tools
Adobe Fonts
This website uses Adobe web fonts for uniform display of certain fonts. Provider is Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA.
When you access this website, your browser loads the required fonts directly from Adobe to display them correctly on your device. This establishes a connection to Adobe’s servers in the USA, allowing Adobe to become aware that this website was accessed via your IP address. According to Adobe, no cookies are stored when providing fonts.
Adobe is certified under the EU-US Privacy Shield, an agreement between the United States and the European Union to ensure compliance with European data protection standards. More information:
https://www.adobe.com/de/privacy/eudatatransfers.html
The use of Adobe Fonts is necessary to ensure a uniform font display on this website. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR.
More information about Adobe Fonts:
https://www.adobe.com/de/privacy/policies/adobe-fonts.html
Adobe’s privacy policy:
https://www.adobe.com/de/privacy/policy.html
7. Own Services
Handling Applicant Data
We offer you the possibility to apply to us (e.g., via email, post, or online application form). Below we inform you about the scope, purpose, and use of your personal data collected as part of the application process. We ensure that the collection, processing, and use of your data complies with applicable data protection law and all other legal requirements and that your data is treated confidentially.
Scope and Purpose of Data Collection
When you submit an application to us, we process the associated personal data (e.g., contact and communication data, application documents, notes from interviews, etc.) to the extent necessary to decide on the establishment of an employment relationship. The legal basis for this is §26 BDSG-neu under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation), and – if you have given consent – Art. 6(1)(a) GDPR. Consent can be revoked at any time. Your personal data is only shared within our company with persons involved in processing your application.
If the application is successful, the data you submitted is stored in our data processing systems based on §26 BDSG-neu and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship.
Retention Period of Data
If we cannot make you a job offer, you reject a job offer, or you withdraw your application, we reserve the right to retain the data you submitted based on our legitimate interests (Art. 6(1)(f) GDPR) for up to six months from the end of the application process (rejection or withdrawal). After that, the data will be deleted and physical application documents destroyed. Retention serves especially as proof in case of legal disputes.
If it becomes apparent that data will be required after the six-month period (e.g., due to an impending or ongoing legal dispute), deletion will only occur when the purpose for further retention ceases.
Longer retention may also occur if you have given consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.